Click the Add New button and select Invoice.

You will land on the Add Invoice page. 

1. Choose Deposit as the Invoice Type
2. The invoice date will default to today's date. Change as needed.
3. Enter the value of the deposit.
4. Function Point recommends not charging tax on deposit invoices.
   
   Note: if you select a tax group to apply, this deposit invoice will only be applicable to invoices with the same tax group selected. Leaving the tax option blank will make the deposit invoice applicable to any Job. If you have questions about this, please contact your customer success manager.
   
   
5. If you have multiple Offices in FP, select the one that applies.

Click Add Invoice when you're ready.

You will land on the Basic Info page for this newly created deposit. Here, you have the option to change or add more information regarding this deposit:

1. Choose to include a Company Contact.
2. Choose to enter a PO number if your has client provided one.
3. Choose the applicable set of Payment Terms for this deposit.
   To add to or edit these terms in your system, you'll need to go to Admin > List Maintenance, and select the Payment Terms list.  
   
   
4. Choose to add a description to the deposit.
5. Choose to include any Payment Notes - such as "Thank you for your prompt payment."
   
   To add to or edit these terms in your system, you'll need to go to Admin > List Maintenance, and select the Payment Notes list.  
   
   
6. Decide which Deposit and/or Accounts Receivable Account the deposit should be applied to in your accounting system.
7. If you have received payment for the deposit, enter the payment method, amount and date.

Click Submit when you're ready.

The deposit is now stored in your FP system. You can choose to print it, and/or send a PDF copy to the Contact via the Notify Client button. You can also Post and Export this deposit to your accounting software.

You can easily find this deposit and others by going to the Deposits tab of a Company, Project or Job record.

Once you've created an Invoice, you'll see the option to apply a portion or all of any deposit attached to the Job itself, the Project the Job is part of, or the client Company. 

The Invoice total will decrease by the amount of the deposit that is applied.

If you don't apply the entire value of the deposit, it will be available to use on any subsequent Invoices until the total has been used up. 

You can check the remaining balance on a deposit by going to the Deposits tab of a Job.

Applied = What amount of the deposit has been used on any Interim or Final Invoices.

Payment Status = Whether or not the client has paid the value of the deposit.

Balance = This is the payment balance, or the amount still owed by your client or company for this deposit. In the example screenshot above, the payment is outstanding, so the client still owes the full value of the deposit.

We hope this article was helpful! For more step-by-step articles, videos, and webinars, check out the rest of our Help Centre. You can also contact us at support@functionpoint.com with any questions, concerns, or comments. We're happy to help.