Schedule records the amounts you expect your client to pay you, and on what dates.This allows you to forecast how much money you expect to earn from the work each month and can be used as a point of reference to confirm the accuracy of your invoices. It also feeds into certain Function Point Reports.
Create a Revenue Schedule
From the Services page of any Estimate without an existing Revenue Schedule, click the Edit Services button. An Add Revenue Forecast button should appear underneath the list of Services.
Click the button, and you should see a brief pop up message to let you know the Revenue Schedule has been successfully created.
If you don't see the Auto Revenue Forecast button, then you've either already created a Revenue Schedule, or you didn't set a delivery date for the Estimate. In this case, skip to the next steps.
1. Choose the Revenue Schedule tab.
2. The system has put all the values from the Estimate into their appropriate group (External Expense, Internal Expense, or Internal Service) and onto the one date it knows - the delivery date of the Estimate. If you are expecting full payment of these amounts on that date, you can leave this as is. However, if you are expecting this amount to be paid over several months, you'll want to break this down.
3. Click the Add Revenue Schedule Line as many times as needed.
4. Add dates and divide the amounts across those dates. Refer to the values on the left, and match them to your totals on the right.
5. Click Submit to save your work. If it is part of your workflow to have these kinds of details approved, you or another team member can then mark the Revenue Schedule as Approved.
Viewing Revenue Schedules within a Report
First, navigate to Standard Reports from the Reports tab of the main navigation bar.
Note: access to the Reports section is permission-based, so if you don't see the reports tab, ask a system administrator for access.
Select the Plan tab of the Reports section, and choose Gross Revenue Forecast.
Input your preferred parameters for this report as you see fit. Required parameters are marked in blue - Office being the only one. Click Submit when you are done.
The report will output as XML and is best opened using a program such as Excel.
The Gross Revenue Forecast report will allow you to check the accuracy of your invoices, by comparing invoices to revenue. You will also be able to forecast the revenue you expect to receive.