Through the Projects module, you can easily organize a multitude of Jobs for the same client. A Project Level Estimate is a great way to share your proposed pricing for a work that has several separate deliverables, that you have organized within a Project.
Please review this article to learn how to create several Estimates under one Project, and the print that Estimate for your client.
Create a Project
To make a Project level Estimate, you will need to have a Project in your system. To create a new Project, you can start in the main navigation bar. Hover over Projects, and choose Add Project.
Once you are on an Add Project page, you will need to fill in some details. Required fields are marked in blue, all other fields are optional.
- Give your Project a name. This can be anything you like, but should be a decent description of the work being planned.
- Enter what the budget will be for this project should you know it.
- Optionally choose one of your AEs as the AE for this Project. Note that if you pick someone here, they will also be locked in as the AE on any Estimate/ Job you add to this Project.
- Choose the company you are doing this work for, and (optionally) enter a description of the work.
- Give the Project a Code. You have a maximum of 16 characters. If the code has been used before, the system will highlight the field in pink, and ask you to pick a different code. The code will be used on other system pages, where there is not enough screen real estate to display the entire project name.
- Select an appropriate Project Type from the drop down menu.
- You will also need to select a status.
Click Submit when done.
Add Estimates to the Project
The Project has now been created, and you can begin to create Estimates that will live within this Project. Click the Add New button and choose Estimate.
Fill in the Add Estimate page as you would otherwise, inputting as much information as you can. Required fields are marked in blue.
Because we added this Estimate to our Project, we can see the Project name is already filled in for us.
Click Submit when ready.
Fill in more information for this Estimate, including the estimated values to complete any of the services you are offering. Add work descriptions, a Revenue Schedule, and add Files as you see fit. Click Save when ready.
Learn in more detail out recommended best practices for creating Estimates here: Creating an Estimate & Job
Back on the Project, on the Basic Info tab, the Estimate Total for this new Estimate is now reflected here. As we add more Estimates, and track time, users can quickly compare these totals to the overall Project Budget.
The Estimate we made is now stored on the Estimates tab of the Project. Click Add New again, and choose Estimate, to continue to add Estimates to this Project.
Generate the Project Estimate
When you've added all the Estimates to the Project, you will want to share your proposal with the client. Choose the Estimates tab, and select which Estimates you want to show on the Project Estimate printout, via the Print box.
The click the Print button, and choose a Project Estimate printout. Your FP system will have the Standard version of this printout available for you, and you can have up to 3 versions of this printout active at any one time.
Please review this article to learn more about your options to configure printouts: Add a Printout - The Basics
The printout will generate as a PDF, that you can print and send out, or save and send out via email to your client for their review. Based on client feedback, you can adjust your Estimates or pricing, and resend this printout. Once the client ok's your Estimate, you can mark each Estimate as Approved, and turn the Estimates into live Jobs, to which staff can track time, and you can send Invoices.
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