If you have a large volume of Expense types that have preset costs, you may want to consider adding Default Costs to your FP system. Having these default costs will save you time when building Estimates and will remove the need to keep track of these rates in a separate place. Let FP do the remembering for you!
Follow these quick and easy steps to add a default cost to External Expenses in your FP system:
Navigate to Admin > Service And Expense Management > External Expenses (% Mark Up).
You can apply a default cost to an existing Expense by clicking its name, or click the Add Expense button to add a new Expense with a default cost.
When creating a new Expense, give it a name and make sure to enter a Default Cost. Click Create Expense when you're done.
To edit an existing Expense, you'll need to click the Edit Details button in the top right corner, add the default cost, and click Submit when you're done.
Note: the cost you enter is what you expect to be charged by your Freelancer, Supplier and/or Vendor, not what you expect to charge your client
To see your default cost, return to your Admin External Expenses List. This is the only page in your Admin panel where your default cost will be visible.
Once your default cost has been saved, it will then be visible when you add the External Expense to an estimate.
It will also appear when you create a job-related Expense. The rate will autofill when the Expense is selected. This occurs when you record the bill from your Freelancer, Supplier and/or Vendor.
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